Office Administrator

Findlays chartered accountants have offices in Dundee and Arbroath. We offer accounts, taxation and business advisory and support services to a wide range of businesses and individuals.

Based in the Dundee office, we are looking to appoint an Office Administrator who is enthusiastic, organised and hard working to join this growing business and to continue our commitment to providing excellent services to our clients.

The role will focus on day-to-day business administration and reception duties. This is a full time permanent role working within a small team but with access to staff across the business.

Key Responsibilities:

• General reception duties – manage incoming calls and emails and respond courteously, attending to clients visiting the office, taking credit card payments
• Maintain the reception area to a high standard
• Assist with the fee process and debtor collection process
• Updating and maintain CCH database (client workflow system)
• Assist in the new client process
• Maintain client electronic folders ensuring this is done in line with the practice standards 
• Assist with the compliance of Money laundering regulations
• Company Secretarial – completion of Companies House forms and submission to Companies House, creation of new companies, dividend vouchers, minutes, etc
• Maintain and update training records
• Assist with document management- review, update and maintaining permanent files
• Update partners and staff weekly of staff movements
• Log in papers and books received from clients
• Order & manage office supplies, stationery & refreshments

About You:

We’re looking for someone who is polite, friendly, and approachable. You’re confident working independently, happy to ask questions when you need to, and you take pride in doing things properly with a keen eye for detail. You’ll have previous experience in a reception or administrative role, ideally within a professional services environment.

Skills & Experience:

• IT literate, experience of using Microsoft Office, Word, Excel and Outlook
• High standard of accuracy and presentation
• Experience of managing multiple priorities/deadlines
• Excellent communication skills; both written and verbally
• The ability to work as part of a team and own your own initiative
• Experience of handling confidential information appropriately

Desirable:

• Previous experience of Company Secretarial duties, companies house filing, creation of new companies, dividend vouchers, minutes and confirmation statements

What We Offer:

• Competitive salary starting from £25,000 p.a
• A role in a friendly environment with a team that values work-life balance
• Pension with employer contribution
• 30 days holiday including up to 5 duvet days per annum
• Birthday day off
• Death In Service benefit
• Private Health Insurance
• Early finish on a Friday
• Casual dress
• Annual team away day

Subject to qualifying period

Permanent Role, 35 hours per week, Mon-Thurs 9am-5pm, Fri 9am-4pm.