Office & Events Coordinator

Company

Edrington

Location

Glasgow G15 6RW

Employment Hours

New Jobs

Salary

£28,000 - £35,000 a year

Job Highlights

The Office & Events Coordinator will provide first-class support at reception, managing queries and arrangements for staff and visitors.
The ideal candidate will have strong organisational skills, previous office experience, and a friendly, professional demeanour.
The role is based in Glasgow, working 37.5 hours a week, Monday to Friday, with benefits including generous holiday and private medical insurance.

Job Requirements/Description

Requisition Id: 3810

Location: Glasgow, Scotland, GB, G15 6RW

Our Craft

Edrington’s vision is to give more by crafting exceptional ultra-premium spirit brands. The Macallan is our central focus, supported by Highland Park and The Glenrothes in the single malt category. Our portfolio is completed with Brugal rum from the Dominican Republic, Wyoming Whiskey in the American Whiskey category and Valdespino sherry from Jerez in Spain. Edrington also has a strategic partnership with No.3 London Dry Gin.

Our principal shareholder is a charitable trust, so we were built to make a world of difference. Discover a place where values define our culture. The home of exceptional brands, where people and teams thrive.

Our Blend of Benefits

Salary £28000-£35000
37.5hrs per week; working pattern Monday to Friday with the flexibility to cover the occasional evening event (Overtime or Time Off in Lieu available in these cases)
37 days holiday, plus 4 Giving More volunteer days
Save for retirement and invest in your future - pension contributions (employee up to 8.75%, employer up to 14%)
Share in our success with up to 10% Share Reward scheme (subject to eligibility)
Private medical insurance that covers the cost of private healthcare and includes round the clock access to GP services and menopause health line
24/7 support for you and your loved ones to counselling, life coaching and information on financial, mental, and physical wellbeing
Experience our exceptional brands with a generous annual product allowance, plus at least 20% discount in our staff shop
Embrace work-life harmony with 26 weeks’ paid maternity, paternity and adoption leave, and up to five paid carers leave days a year

Embrace Excellence

The Office and Events Coordinator will provide first class front of house support to all Edrington employees and visitors arriving at Edrington either in person through reception or over the telephone. The role holder will be an Edrington ambassador delivering an exceptional and professional service to all visitors, guests and colleagues.

The role works in close collaboration with the Office and Events Manager, supporting the smooth day-to-day operation of Edrington Great Western Road & Queen Street, with responsibility for a broad range of office administration, facilities coordination and finance-related processes.
The role will also support the organisation and logistics of Edrington events, as required, working collaboratively with colleagues across the Office & Events team.

This is a full-time, fixed-term position until February 2027, based between our operational site at Great Western Road and our Global HQ at Queen Street. The role is 37.5hrs per week; working pattern Monday to Friday with the flexibility to cover the occasional evening event (Overtime or Time Off in Lieu available in these cases)

Make an Impact

Welcome and assist all visitors, manage calls, and represent the Edrington brand.
Maintain reception and shared areas, support visitors and ensure office facilities and shared spaces meet high standards
Support event and meeting logistics working closely with the wider Office & Events team
Attend and deputise in office management meetings, providing admin and follow-up support
Manage mailroom operations, courier services and meeting room bookings, and office ID card system
Oversee stationery budget, stock levels and procurement with a focus on sustainability
Coordinate corporate gifts and support HR with long service and retirement milestones
Monitor office environment, report issues, and ensure high standards are maintained
Maintain bar and display areas, and handle general admin tasks including audits and courier services
Assist with raising of purchase orders, process invoices, and support financial administration using SAP

Your Talent and Skills

To be successful in this role, you have previous experience delivering successful front-of-house and reception services in a customer-focused environment at a similar level. You’ve consistently provided exceptional customer service while managing multiple tasks and stakeholders maintaining accurate processes and systems with a flexible and professional approach. You have a keen interest in hospitality and luxury brands, and bring a calm, organised and detail-oriented approach. You are comfortable managing administrative processes alongside day-to-day reception duties.Your time management and organisational skills are excellent, with a high attention to detail. You’re confident working independently or as part of a team, taking ownership of both short- and long-term tasks. You’re highly engaged, curious and eager to learn.Your interpersonal skills allow you to communicate effectively across all levels of the business, and you have experience working in a facilities environment. You demonstrate proficient written and numerical skills, and while formal qualifications in hospitality or facilities management would be an advantage, your practical experience is key. You’re familiar with switchboard operations and bring a highly flexible, polished and articulate approach to a role that demands a dedicated work ethic and outstanding customer service.

We’ve put together some criteria that we think is important for this role, but don’t worry if your experience and expertise isn’t an exact match. If you feel that you can add value to our role and to Edrington more broadly, we would welcome your application and be eager to learn more about you.

A Place For Everyone

We’re proud of our inclusive culture – where unique experiences, ideas and perspectives are celebrated. We want everyone to feel respected and empowered to contribute to our success.

Get involved. From colleague networks like Balance, Pride and Kick-Start to inclusion allies and DE&I champions, we encourage our people to be curious, get involved and help us make change happen.

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