Contract Administrator
Motherwell
New Jobs
Permanent
£27,000 - £30,000 a year
- You will provide structured contract administration and support to ensure Facilities Management excellence through effective systems and relationships.
- The ideal candidate will have strong organisational skills, experience in HR administration, and the ability to manage multiple stakeholders.
- This is a full-time role based in Motherwell, working Monday to Friday, with a salary range of £27,000 - £30,000 plus benefits.
Description
Shift Pattern:
What will you deliver?
You will provide structured contract administration and business delivery support by working closely with the Account Management team, stakeholders, and site teams. Your role is key to ensuring Facilities Management excellence through effective systems, processes, and relationships within the client and end-user environment.
This role is primarily based at the main site but will also support two additional local sites as required.
Supported Sites
- Athena – 5 Dovecote Road, Eurocentral, Motherwell, ML1 4GP
- Bathgate – 39 Inchmuir Road, Bathgate, EH48 2EP
Key Responsibilities
Contract & Stakeholder Support
- Interface with internal and external stakeholders to administer business and contract processes
- Support the Account Management team to ensure service agreements are delivered to a high standard
- Support business improvement projects and initiatives
People & HR Administration
- Manage attendance, sickness, absence, and annual leave using SAP
- Administer recruitment processes for direct employees
- Coordinate onboarding and vetting for employees, temporary workers, and subcontractors
- Support payroll administration, including medical certificates, starter, and leaver information
Health, Safety & Compliance
- Administer SHEQ processes through AIMS to ensure compliance with HSEQ contractual requirements and health & safety policies
Performance & Reporting
-
Attend and administer client and subcontractor KPI/SLA meetings
(Security, Catering, and TFM providers) - Support the production of monthly and quarterly client reports
- Act as meeting recorder during contract review meetings
Commercial & Systems Administration
- Administer quotes for ad-hoc service requests
-
Manage business system tasks including:
- Coupa
- Raising purchase orders
- Goods receipting
- Resolving invoice queries
What can we offer you?
- 24 days annual leave (+ public holidays)
- Life Cover equivalent to X1 times annual salary
- Employee discount shopping schemes on major brands and retailers
- Gym membership discounts
- Cycle to work scheme
- Holiday purchase scheme
- 2 corporate social responsibility days per year
- Broad range of learning opportunities, such as professional qualifications, collective/individual training, and personalized support programmes
- Attractive Employee Referral Rewards Scheme
- Access to our growing employee networks including WiE (Women in Equans), RISE (BAME), LGBTQI+, Working Parents, YPN (Young Persons Network) and our Disability Network
- 24/7 Employee Assistance Program and access to mental wellbeing app
Who are we looking for?
Proven experience in an administrative role.- Exceptional communication and interpersonal skills with a polished and approachable demeanor.
- Strong organisational skills with the ability to multitask and manage priorities calmly under pressure.
- Excellent attention to detail and commitment to maintaining high standards of presentation.
- Proficient in MS Office suite or Google Workspace and digital scheduling tools; ability to quickly learn bespoke systems.
- Discretion and professionalism in handling sensitive information.
- Flexibility to adapt to varying client and internal needs and work schedules as required.
Who are we?
In the UK & Ireland, Equans is a provider of sustainable facilities management and regeneration, and cutting-edge energy and digital services. Our 15,000 employees combine these activities to deliver decarbonisation across the built environment and help businesses, communities, public sector organisations and government to accelerate the transition to a low carbon, resilient world.
Globally, Equans is a world leader in the energy and services sector with operations in 20 countries, 90,000 employees working on 5 continents and a turnover of 19.2 billion euros in 2024. Equans is a subsidiary of the Bouygues group.
Our ambition
At Equans, we are driven by our ambition to be recognised for our operational excellence and as the best place to work for our employees. This commitment extends to achieving global and sustainable performance through Impact, ensuring that everything we do aligns with our core values—Accountability, Respect, Team Spirit, and Service Focus.
We take ownership, act with integrity, and set high standards. We listen, support, and care for one another. We collaborate and build trust to achieve shared goals, always striving to meet our customers' needs in a proactive and pragmatic way. These values shape our culture, strengthen our community, and inspire us to deliver excellence every day.
What's next?
If this role is of interest to you, please click below to register, apply, and track your progress! A member of our Resourcing Team will review your application and be in touch.
As part our commitment to better reflect the markets within which we operate, we encourage applications from women, ethnically diverse individuals and people with disabilities, along with all candidates who identify with protected characteristic groups under the Equality Act 2010.
At Equans we’re committed to delivering a culture where everyone’s voice is heard and supported. We know the value a diverse workforce creates, delivering better results for our people, customers, and stakeholders. Diversity and inclusion is at the core of what we do, should you join Equans you’ll find a welcoming and open workplace where you’re supported and encouraged to be your true self at work.
You’ll also have access to our growing employee networks including AccessAbility (representing those with physical and mental disabilities), Encompass (representing the LGBTQ+ community), RISE (representing people from ethnic backgrounds), Veterans & Reservists, WOMEN Together (representing women in Equans), Working Parents, and Young Professionals.
For this role, you must have evidence of the right to work in the UK. Unfortunately, we are not able to offer a re-location package with this job role. Certain roles may require applicants to undergo a Disclosure check, as noted in the role requirements.
The Equans Resourcing Team manage this requirement. Agency involvement is not required. All related enquiries should come to the resourcing team not direct to Equans Managers.